The Taxi Invoice is a fundamental document in Hong Kong's transportation sector, serving as an official record of taxi services provided and payments received. This document is required whenever a passenger requests a formal receipt for their taxi journey, particularly important for business expense claims and corporate accounting purposes. The invoice must comply with Hong Kong's Road Traffic Ordinance and related regulations, including specific requirements for fare calculation, driver identification, and journey details. Taxi Invoices are increasingly important in modern business operations, especially with the rise of corporate travel policies and digital expense management systems. They need to include sufficient detail for audit purposes while remaining clear and understandable for all parties involved.
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1. Invoice Header: Contains taxi company details, license number, and invoice number
2. Date and Time: Specific date and time of the journey
3. Journey Details: Pick-up and drop-off locations
4. Fare Breakdown: Base fare, additional charges (if any), and total amount
5. Payment Information: Payment method and payment status
6. Driver Information: Driver's ID number or taxi registration number
1. Additional Passenger Details: Used when the passenger requires detailed information for expense claims or corporate accounts
2. Surcharges Breakdown: Include when additional fees such as tunnel fees, luggage charges, or peak hour surcharges apply
3. Corporate Account Information: Used for corporate account holders or business clients
4. GST/VAT Information: Include if the taxi company is GST/VAT registered
5. Terms and Conditions: Optional brief terms regarding payment, disputes, or lost items
1. Fare Calculation Sheet: Detailed breakdown of distance traveled and time-based charges (for disputed fares or when requested)
2. Route Map: Optional attachment showing the route taken (typically for corporate or disputed journeys)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Transportation
Tourism
Business Services
Hospitality
Corporate Services
Financial Services
Travel Management
Public Transportation
Professional Services
Relevant Teams
Finance
Accounting
Administration
Corporate Services
Compliance
Operations
Travel Management
Accounts Payable
General Services
Internal Audit
Relevant Roles
Finance Manager
Accountant
Travel Coordinator
Expense Manager
Business Travel Manager
Corporate Services Manager
Accounts Payable Specialist
Financial Controller
Compliance Officer
Administrative Assistant
Executive Assistant
Tax Specialist
Audit Manager
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