The Employment Verification Request Form is a crucial document used in Hong Kong's business environment to facilitate the verification of employment details while ensuring compliance with local privacy and employment laws. This standardized form is typically used when a third party, such as a prospective employer, financial institution, or government agency, needs to verify an individual's employment status, history, or related details. The form must comply with Hong Kong's Personal Data (Privacy) Ordinance and includes specific provisions for data protection, consent requirements, and information handling. It's designed to protect both the employee's privacy rights and the employer's liability while providing a reliable means of employment verification.
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1. Requesting Party Information: Details of the organization/person requesting employment verification, including contact information and purpose of verification
2. Employee Information: Full name, HKID (masked), and other essential identifying information of the employee whose employment is being verified
3. Employment Details Requested: Specific employment information being requested (e.g., dates of employment, position, salary)
4. Employee Authorization: Employee's consent and signature authorizing the release of employment information
5. Data Privacy Statement: Statement regarding handling of personal data in compliance with PDPO
6. Employer Response Section: Designated area for employer to provide verified information
7. Authentication: Space for official stamps, signatures, and date of verification
1. Salary Verification: Optional section for salary verification - only included when specifically requested and authorized
2. Performance Information: Optional section for performance details - typically only included for academic or specialized professional positions
3. Previous Position History: Optional section for verification of multiple positions held within the company
4. Professional Qualifications: Optional section for verification of professional certifications or qualifications
5. Third Party Authorization: Optional section when verification is requested by a party other than the employee or prospective employer
1. Required Documentation Checklist: List of supporting documents required for verification
2. Privacy Policy Attachment: Detailed privacy policy regarding handling of employment verification data
3. Authorization Forms: Additional authorization forms if required (e.g., for salary verification)
4. Document Submission Guidelines: Instructions for submitting supporting documentation and completing the verification process
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Healthcare
Education
Technology
Professional Services
Retail
Manufacturing
Government and Public Sector
Transportation and Logistics
Construction
Hospitality
Insurance
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Administration
Personnel Management
Records Management
Corporate Services
Employee Services
Recruitment
Operations
Relevant Roles
HR Manager
HR Director
Compliance Officer
Legal Counsel
Privacy Officer
HR Administrator
Recruitment Manager
Employment Verification Specialist
HR Business Partner
Personnel Officer
Records Management Specialist
Office Manager
Executive Assistant
Administrative Manager
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