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Job Vacancy Form for Hong Kong

Job Vacancy Form Template for Hong Kong

A standardized form used in Hong Kong for documenting and advertising job vacancies, designed to comply with Hong Kong employment legislation including the Employment Ordinance (Cap. 57) and various anti-discrimination ordinances. The document serves as both an internal approval mechanism for new positions and a template for external job postings, ensuring consistent and compliant job advertisements across all channels. It includes sections for position details, requirements, compensation, and mandatory legal statements regarding personal data collection and equal opportunities.

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What is a Job Vacancy Form?

The Job Vacancy Form serves as a crucial document in Hong Kong's recruitment process, designed to standardize the way organizations document and advertise open positions. It ensures compliance with Hong Kong's employment legislation, including the Employment Ordinance, various anti-discrimination ordinances, and the Personal Data (Privacy) Ordinance. The form should be used whenever a new position is created or an existing position becomes vacant, requiring internal approval before external posting. It contains essential information about the role, including position details, qualifications, experience requirements, compensation package, and necessary legal disclaimers. This document helps organizations maintain consistency in their hiring practices while meeting their legal obligations in the Hong Kong employment market.

What sections should be included in a Job Vacancy Form?

1. Position Details: Basic information about the job role, including job title, department, and reporting line

2. Company Information: Essential details about the hiring company, including company name, address, and contact person

3. Job Requirements: Required qualifications, skills, experience, and professional certifications

4. Employment Terms: Key terms including employment type (permanent/contract), working hours, location

5. Compensation Package: Salary range and benefits information

6. Personal Data Collection Statement: Statement explaining how candidate data will be collected, used, and stored as per PDPO requirements

7. Equal Opportunities Statement: Declaration of the company's commitment to equal opportunity employment

What sections are optional to include in a Job Vacancy Form?

1. Language Requirements: Include when specific language skills are required for the position

2. Physical Requirements: Include only when specific physical capabilities are genuinely necessary for the role

3. Travel Requirements: Include when the position requires regular travel

4. Shift Work Details: Include for positions involving shift work or irregular hours

5. Professional Membership Requirements: Include when specific professional memberships or registrations are required

6. Security Clearance Requirements: Include for positions requiring specific security clearances or background checks

What schedules should be included in a Job Vacancy Form?

1. Job Description: Detailed description of roles, responsibilities, and duties

2. Required Qualifications Checklist: Checklist of mandatory and preferred qualifications

3. Benefits Schedule: Detailed list of employee benefits and entitlements

4. Compliance Declaration Form: Form for declaring compliance with immigration and employment eligibility requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Financial Services

Banking

Technology

Real Estate

Retail

Healthcare

Education

Professional Services

Manufacturing

Logistics

Hospitality

Construction

Insurance

Telecommunications

Trading and Distribution

Relevant Teams

Human Resources

Recruitment

Legal

Compliance

Finance

Operations

Administration

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

Department Director

HR Director

Talent Acquisition Manager

HR Business Partner

Compliance Officer

Legal Counsel

Finance Manager

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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