The Job Reference Form is a essential document in Malaysian employment practices, designed to facilitate the hiring process while maintaining compliance with local regulations. It is typically used when a former employee requires formal employment verification for new job applications or when a prospective employer requests detailed information about a candidate's work history. The form includes verified details about employment duration, job responsibilities, and performance assessment, while adhering to the Personal Data Protection Act 2010 and other relevant Malaysian employment laws. This document helps organizations maintain professional standards in employment verification while protecting themselves from potential legal issues related to reference provision.
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1. Referee Details: Information about the person providing the reference, including name, position, organization, and contact details
2. Employee Identification: Basic details about the employee including full name, IC number (last 4 digits only), and last position held
3. Employment Period: Confirmation of employment dates, including start and end dates
4. Job Role Description: Brief description of the employee's main responsibilities and role within the organization
5. Performance Assessment: Factual evaluation of the employee's performance, focusing on objective criteria
6. Reason for Leaving: Brief statement of why the employment ended (if applicable)
7. Declaration and Disclaimer: Statement confirming information accuracy and limiting liability
1. Attendance Record: Summary of attendance record - include only if specifically requested and with employee consent
2. Special Achievements: Notable accomplishments or contributions - include for positive references when relevant
3. Rehire Eligibility: Statement about whether the employee is eligible for rehire - include if company policy allows
4. Disciplinary Record: Information about any formal disciplinary actions - include only if legally required and with careful consideration
5. Skills Assessment: Detailed evaluation of specific skills - include when requested by prospective employer and agreed by employee
1. Consent Form: Employee's signed consent for the release of information in compliance with PDPA 2010
2. Performance Metrics: Optional attachment showing objective performance data, if available and relevant
3. Certification Verification: Optional attachment confirming professional certifications or training completed during employment
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Banking and Financial Services
Manufacturing
Technology
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Public Sector
Non-Profit Organizations
Legal Services
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Talent Acquisition
Personnel Administration
Management
Operations
Relevant Roles
Human Resources Manager
HR Director
Recruitment Manager
HR Business Partner
Talent Acquisition Specialist
Department Manager
Line Supervisor
Legal Counsel
Compliance Officer
HR Administrator
Employee Relations Manager
HR Operations Manager
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