The Move Out Notice Letter To Landlord is an essential document in Malaysian property rental relationships, required whenever a tenant plans to end their tenancy and vacate a property. This formal notice is mandatory under Malaysian law and must align with the notice period specifications in the original tenancy agreement, typically ranging from one to three months. The document serves multiple purposes: it fulfills legal requirements under the National Land Code 1965, initiates the process for security deposit return, and helps maintain clear communication between parties. The letter should be used whether terminating the lease at its natural end or during the tenure period, though different requirements may apply in each case. It's particularly important in Malaysia's property market where formal documentation is crucial for protecting both tenant and landlord rights.
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1. Sender's Address and Contact Details: Full name, current rental property address, and contact information of the tenant
2. Date: Current date when the notice is being written
3. Recipient's Address: Landlord's or property manager's full name and address
4. Subject Line: Clear indication that this is a notice to vacate the property
5. Formal Notice Statement: Clear statement of intention to move out and the specific date of vacancy
6. Property Details: Complete address of the rental property being vacated
7. Notice Period Confirmation: Confirmation that the notice period given complies with the lease agreement
8. Key Return Arrangements: Proposed method and timing for returning keys
9. Final Inspection Request: Request for property inspection and deposit return process
10. Forwarding Address: New address for future correspondence and deposit return
11. Closing and Signature: Professional closing, tenant's signature, and printed name
1. Reason for Moving Out: Include when maintaining good relations with landlord is important or when the reason might be relevant for early termination
2. Utility Transfer Details: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection
3. Maintenance Issues: Include if there are any existing maintenance issues that need to be documented before moving out
4. Security Deposit Discussion: Include when there are specific concerns or arrangements regarding the security deposit
5. Early Termination Details: Include if the move-out date is earlier than the lease end date and specific arrangements need to be documented
1. Move-Out Checklist: Optional attachment listing cleaning and repair requirements as per lease agreement
2. Property Condition Photos: Optional attachment showing current condition of property with date stamps
3. Utility Account Details: Optional attachment listing all relevant utility account numbers and contact information for transfer/closure
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