The Contract Expiration Notice is a crucial document used in Malaysian business practice when a contract is approaching or has reached its natural end date. This document, governed by Malaysian contract law, particularly the Contracts Act 1950, serves to formally communicate the conclusion of a contractual relationship and ensure proper closure of obligations. It is typically used when a fixed-term contract is coming to an end and parties need to address matters such as final settlements, asset returns, or transition arrangements. The notice should include clear identification of the contract, specific dates, and any post-expiration requirements, helping to prevent misunderstandings and potential disputes while maintaining professional relationships.
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1. Sender Details: Full name, address, and contact information of the party sending the notice
2. Recipient Details: Full name, address, and contact information of the party receiving the notice
3. Date: The date on which the notice is issued
4. Contract Reference: Clear identification of the specific contract including its title, date, and reference number
5. Notice Statement: Clear statement confirming the contract's expiration
6. Key Dates: Specification of the contract expiration date and any relevant deadlines
7. Closing: Professional closing, signature block, and title of the sender
1. Outstanding Obligations: Section detailing any remaining obligations that need to be fulfilled before or after expiration
2. Return of Property: Instructions regarding the return of any property, documents, or materials if applicable
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations that survive contract expiration
4. Transition Arrangements: Details of any transition or handover procedures if relevant
5. Final Payment Details: Information about final payments or financial settlements if applicable
6. Post-Expiration Obligations: List of any obligations that continue after the contract expires
1. Statement of Outstanding Items: Detailed list of any pending deliverables, payments, or obligations
2. Asset Register: List of any assets or properties that need to be returned or transferred
3. Final Account Statement: Summary of financial position and any final payments due
4. Handover Checklist: Checklist of items and tasks that need to be completed for proper contract closure
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