The One Month Termination Notice To Employee is a crucial document used in Malaysian employment relationships when an employer needs to formally terminate an employee's contract with one month's notice. This document is essential for ensuring compliance with the Malaysian Employment Act 1955 and maintaining proper documentation of the termination process. It should be used when terminating employment under normal circumstances (not for gross misconduct or immediate termination scenarios) and must include specific details about the termination date, notice period, final payments, and transitional arrangements. The notice serves multiple purposes: it formally communicates the termination decision, outlines the employee's rights and obligations during the notice period, and provides a clear framework for the employment conclusion. This document is particularly important in the Malaysian context where employment law requires strict adherence to proper notice procedures and documentation.
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1. Letter Header: Company letterhead, date, reference number, and formal address to the employee
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Notice of Termination: Clear statement of termination with reference to the employment contract and relevant clause
4. Effective Dates: Last day of employment and notice period details
5. Return of Company Property: List of company properties to be returned before the last day
6. Final Payment Details: Information about final salary, unused leave, and other entitlements
7. Handover Requirements: Instructions regarding the handover of work responsibilities
8. Closing: Professional closing statement, signature block for authorized signatory
1. Garden Leave: Include if the employee is to be placed on garden leave during the notice period
2. Confidentiality Reminder: Include if dealing with sensitive positions or if there are specific confidentiality agreements
3. Benefits Continuation: Include if there are specific benefits that continue or cease during/after the notice period
4. Exit Interview: Include if company policy requires an exit interview
5. Reference Provision: Include if the company will provide employment references
6. Post-Employment Restrictions: Include if there are non-compete or non-solicitation clauses to remind about
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated bonus, leave encashment, and any other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over
4. Appendix 1 - Exit Clearance Form: Standard form for various department clearances
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