This Termination For Cause Letter is a crucial document used in Malaysian employment relationships when an employer needs to terminate an employee's contract due to serious misconduct, repeated poor performance, or other justifiable reasons. The document must be drafted in compliance with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967. It should clearly outline the specific reasons for termination, reference any prior warnings or disciplinary actions, and detail the final arrangements including notice period or payment in lieu. Given the potential for unfair dismissal claims in Malaysia's Industrial Court, the letter must be carefully worded and supported by sufficient documentation of the cause for termination.
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1. Letterhead and Date: Company letterhead, recipient's address, and date of the letter
2. Recipient Details: Employee's full name, position, and employee ID number
3. Subject Line: Clear indication that this is a termination letter
4. Statement of Termination: Clear and unambiguous statement of employment termination with effective date
5. Grounds for Termination: Detailed explanation of the specific cause(s) for termination, including reference to relevant incidents or violations
6. Legal Basis: Reference to relevant employment contract clauses and applicable laws justifying the termination
7. Final Arrangements: Information about final salary, benefits, and company property return
8. Signature Block: Authorized signatory details and company stamp
1. Prior Warnings: Reference to previous warnings or disciplinary actions, if applicable
2. Handover Requirements: Specific instructions for handover of work responsibilities, if needed
3. Non-Compete Reminder: Reminder of any existing non-compete or confidentiality obligations
4. Appeal Process: Information about internal appeal procedures, if company policy allows
5. Garden Leave: Details of garden leave arrangement, if applicable
6. Reference Policy: Statement about company's policy regarding future employment references
1. Evidence Documentation: Copies of relevant incident reports, warnings, or performance reviews supporting the termination
2. Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and any deductions
3. Company Property Checklist: List of company assets to be returned
4. Exit Procedures: Checklist of administrative procedures for employment termination
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