The Notice To Terminate Management Agreement is a crucial business document used when one party wishes to formally end an existing management arrangement in Malaysia. This notice is typically employed when either the service recipient is dissatisfied with the management services, there's a strategic change in business direction, or the management company has failed to meet contractual obligations. The document must comply with Malaysian law, particularly the Contracts Act 1950 and any industry-specific regulations. It should clearly reference the original management agreement, specify the termination date, outline any notice periods required, and detail the transition process. This formal notice serves as official documentation of the termination and helps prevent future disputes by clearly stating the terms of separation and any continuing obligations.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Full name and address of the recipient, including position/title
3. Subject Line: Clear indication that this is a termination notice with reference to the specific Management Agreement
4. Reference to Original Agreement: Details of the original Management Agreement including date, parties, and any relevant registration numbers
5. Termination Statement: Clear and unambiguous statement of intention to terminate, citing relevant clause from original agreement if applicable
6. Effective Date: Specific date when the termination will take effect, considering notice period requirements
7. Immediate Actions Required: List of immediate actions required from the management company, such as handover of documents or assets
8. Closing Statement: Professional closing with reference to any required acknowledgment
9. Signature Block: Authorized signatory details including name, position, and company details
1. Reason for Termination: Include when there's a specific breach or cause for termination that needs to be documented
2. Outstanding Obligations: Add when there are pending financial settlements or obligations to be addressed
3. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-termination
4. Transition Arrangements: Add when specific handover procedures or transition period arrangements need to be detailed
5. Dispute Resolution Reference: Include when there are ongoing disputes or potential areas of disagreement
6. Post-Termination Restrictions: Add when there are non-compete or other restrictive covenants that continue after termination
1. Notice Requirements Evidence: Copy of relevant clause from original agreement showing notice period requirements
2. Authority Documentation: Evidence of signatory's authority to terminate (board resolution, power of attorney etc.)
3. Asset Register: List of assets, documents, or materials to be returned or transferred
4. Outstanding Accounts Statement: Summary of any financial matters requiring settlement
5. Handover Checklist: Detailed list of items and responsibilities to be transferred
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