The Line Item Invoice is a fundamental commercial document used in Dutch business transactions to request payment for goods or services provided. It must comply with the Dutch Civil Code (Burgerlijk Wetboek) and the Dutch VAT Act (Wet op de omzetbelasting 1968), as well as relevant EU directives. This document type is essential for businesses operating in the Netherlands as it serves multiple purposes: it acts as a formal payment request, provides tax documentation, and serves as an accounting record. The line item format allows for detailed itemization of products or services, making it particularly useful for complex transactions or when detailed cost breakdowns are required. The document must be retained for seven years under Dutch tax law and needs to include specific information such as VAT numbers, company details, and payment terms to be legally valid.
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1. Invoice Header: Contains legally required company information including business name, address, VAT number, Chamber of Commerce number, and invoice number
2. Client Information: Complete details of the client including legal name, address, VAT number if applicable, and client reference number
3. Invoice Details: Basic invoice information including invoice date, due date, payment terms, and reference numbers
4. Line Items: Detailed breakdown of products/services, including description, quantity, unit price, and subtotal for each item
5. Totals Section: Calculation showing subtotal, VAT amount, any discounts, and final total amount
6. Payment Information: Bank account details, accepted payment methods, and payment reference information
7. Legal Notices: Mandatory legal text including payment terms, late payment penalties, and applicable law references
1. Purchase Order Reference: Section referencing related purchase orders - include when the invoice relates to specific PO numbers
2. Shipping Information: Details about delivery address and shipping terms - include for invoices involving physical goods
3. Discount Terms: Information about early payment discounts or other special pricing - include when specific discount arrangements exist
4. Project References: Project codes or cost center information - include when required for client's internal accounting
5. Currency Information: Exchange rate and original currency details - include for international transactions
1. Time Sheet: Detailed breakdown of time spent on services - attach for time-based billing
2. Delivery Notes: Copies of signed delivery confirmations - attach for goods delivered
3. Specification Sheet: Detailed product specifications or service descriptions - attach for complex items
4. Rate Card: Agreed rates for services or products - attach when referenced in line items
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Consulting
Wholesale
Transport and Logistics
Agriculture
Energy
Financial Services
Real Estate
Relevant Teams
Accounts Receivable
Finance
Accounting
Billing
Administration
Sales Operations
Treasury
Tax
Credit Control
Revenue
Relevant Roles
Accounts Receivable Manager
Finance Director
Billing Coordinator
Financial Controller
Accounting Manager
Credit Controller
Finance Administrator
Accounts Assistant
Bookkeeper
Tax Accountant
Business Owner
Sales Administrator
Office Manager
Financial Analyst
Treasury Manager
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