The Shipping Proforma Invoice is a essential document in international trade transactions governed by Dutch law. It serves as a preliminary invoice issued by the seller before the final shipment of goods, providing detailed information about the proposed sale including product specifications, pricing, shipping terms, and payment conditions. This document is particularly crucial for customs clearance procedures and obtaining import permits in the receiving country. The Shipping Proforma Invoice must comply with Dutch Civil Code requirements, EU regulations, and international trade practices. It is commonly used to support letter of credit applications, provide documentation for customs pre-clearance, and serve as a basis for the final commercial invoice. In the Netherlands, this document must include specific information required by Dutch customs authorities and tax administration, especially regarding VAT treatment for exports.
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1. Seller Information: Complete details of the exporting company including legal name, address, tax/VAT numbers, and registration numbers as required by Dutch Trade Register
2. Buyer Information: Complete details of the importing company including name, address, and any relevant tax identification numbers
3. Invoice Details: Proforma invoice number, date, and reference numbers
4. Shipping Details: Port of loading, port of discharge, vessel name/flight details, estimated departure and arrival dates
5. Product Details: Detailed description of goods, HS codes, quantity, unit price, and total amount
6. Payment Terms: Specified payment conditions, banking details, and currency information
7. Delivery Terms: Incoterms® 2020 rules specifying delivery and risk transfer conditions
8. Declaration: Statement confirming this is a proforma invoice and not a final commercial invoice
1. Insurance Details: Required when insurance is arranged by the seller or specifically requested by the buyer
2. Special Handling Instructions: Include when goods require specific handling, temperature control, or safety precautions
3. Documentation Requirements: List of required documents for customs clearance, needed when shipping to countries with specific documentation requirements
4. Certification Statements: Required when goods need specific certifications (e.g., origin, phytosanitary, halal)
5. Package Details: Detailed packing specifications, required for shipments with special packaging requirements or multiple package types
1. Detailed Packing List: Itemized list showing quantity, weight, and dimensions of each package
2. Product Specifications: Technical details and specifications of the products being shipped
3. Certificate of Origin: When required for customs purposes or preferential duty treatment
4. Safety Data Sheets: Required for dangerous goods or chemical products
5. Quality Certificates: Product quality certificates or inspection reports when required
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Agriculture
Chemical Industry
Automotive
Electronics
Textiles
Food and Beverage
Pharmaceuticals
Construction Materials
Consumer Goods
Industrial Equipment
Raw Materials
Technology Hardware
Relevant Teams
Logistics
Export
International Sales
Supply Chain
Documentation
Shipping
Customs Compliance
Trade Finance
Global Trade
Commercial Operations
Relevant Roles
Export Manager
Shipping Coordinator
Customs Compliance Officer
International Sales Manager
Logistics Manager
Trade Finance Specialist
Supply Chain Manager
Documentation Specialist
Account Executive - International
Freight Forwarding Manager
Global Trade Compliance Manager
Export Documentation Clerk
International Business Development Manager
Shipping and Receiving Supervisor
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