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Simple Rent Receipt for the Netherlands

Simple Rent Receipt Template for Netherlands

A rent receipt is a legally recognized document under Dutch law that serves as official proof of rent payment from a tenant to a landlord. It includes essential details such as the payment amount, date, property information, and parties involved in the transaction. Compliant with Dutch Civil Code requirements, particularly Book 7 regarding rental agreements, this document serves both as a payment confirmation and a record for tax and accounting purposes. The receipt can be used for both residential and commercial properties and must include specific information to be considered valid under Dutch legislation.

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What is a Simple Rent Receipt?

A Simple Rent Receipt is a fundamental document in Dutch property rental transactions, required for both legal and practical purposes. This document is used whenever rent is paid, serving as official proof of payment and compliance with rental obligations under Dutch law. The receipt should be issued immediately after each rent payment and must contain specific information as required by Dutch Civil Code Book 7, including the parties' details, property information, payment amount, and period covered. A Simple Rent Receipt is particularly important for tax purposes, audit trails, and potential dispute resolution, and can be used for both residential and commercial tenancies. The document helps maintain clear financial records and provides protection for both landlords and tenants by documenting their financial transactions in accordance with Dutch legal requirements.

What sections should be included in a Simple Rent Receipt?

1. Receipt Header: Contains receipt number, date of issuance, and document title

2. Landlord Details: Full name and address of the landlord/property owner, including any business registration numbers if applicable

3. Tenant Details: Full name and address of the tenant making the payment

4. Property Information: Address and brief description of the rented property

5. Payment Details: Amount paid, payment period covered, payment method, and date of payment

6. Authentication: Signature of landlord or authorized representative, and official stamp if applicable

What sections are optional to include in a Simple Rent Receipt?

1. VAT Information: Required only if the landlord is VAT-registered, including VAT number and amount

2. Payment Breakdown: Itemized list of charges when rent payment includes separate components like service charges or utilities

3. Outstanding Balance: Include when there are remaining unpaid amounts or when documenting partial payments

4. Payment Terms Reference: Reference to the rental agreement payment terms, useful for audit trails

5. Digital Payment Details: For electronic transfers, including transaction reference numbers and bank details

What schedules should be included in a Simple Rent Receipt?

1. Payment History Statement: Optional attachment showing history of previous payments, useful for long-term tenancies

2. Utility Charges Breakdown: Detailed breakdown of utility charges if included in the rent payment

3. Service Charges Statement: Itemized list of service charges if included in the rent payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions















Clauses









Relevant Industries

Real Estate

Residential Property

Commercial Property

Property Management

Housing

Hospitality

Retail

Office Space

Industrial Property

Student Housing

Relevant Teams

Finance

Accounts Receivable

Property Management

Real Estate Operations

Legal

Administration

Compliance

Housing Administration

Rental Operations

Accounting

Relevant Roles

Property Manager

Landlord

Real Estate Agent

Housing Officer

Accounts Receivable Clerk

Financial Controller

Bookkeeper

Property Administrator

Rental Coordinator

Housing Manager

Facility Manager

Legal Administrator

Compliance Officer

Tax Accountant

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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