The Last Day of Employment Letter is a crucial document in New Zealand employment practice, used to formally document the conclusion of an employment relationship. It should be issued when an employee's departure date has been confirmed, whether through resignation, termination, or mutual agreement. The letter serves multiple purposes: it confirms the final working day, details final pay arrangements including leave entitlements, outlines the return of company property, reminds the employee of any ongoing obligations, and provides closure to the employment relationship. This document must comply with New Zealand employment law, particularly the Employment Relations Act 2000, Holidays Act 2003, and Privacy Act 2020. It forms part of the official employment records and helps prevent future disputes by clearly documenting all final arrangements.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Confirmation of End Date: Clear statement of the final day of employment and position held
3. Final Pay Details: Breakdown of final salary, outstanding annual leave, and other entitlements
4. Company Property: List of company items to be returned and confirmation of return process
5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
6. Reference and Future Communication: Information about providing references and future communication channels
7. Final Acknowledgments: Appreciation for service and well-wishes for the future
8. Signature Block: Space for employer signature and title
1. Garden Leave Details: Include when employee is placed on garden leave during notice period
2. Post-Employment Restrictions: Reminder of any existing non-compete or non-solicitation clauses
3. Outstanding Projects Handover: Include when specific project handover instructions are needed
4. Benefits Continuation: Details about any benefits extending beyond employment
5. Exit Interview Arrangements: Include when an exit interview is to be scheduled
6. Share Options/Long-term Incentives: Include when employee has outstanding share options or long-term incentives
1. Final Pay Calculation: Detailed breakdown of final payment including leave calculations
2. Company Property Checklist: Itemized list of company property to be returned
3. Project Handover Document: Detailed status of ongoing projects and handover instructions
4. Benefits Summary: Summary of any continuing benefits and their duration
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Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Public Sector
Non-Profit
Agriculture
Mining
Transportation
Media and Entertainment
Relevant Teams
Human Resources
People Operations
Employee Relations
Legal
Payroll
Finance
Operations
Administration
Relevant Roles
HR Manager
HR Director
HR Business Partner
People Operations Manager
Employee Relations Manager
HR Administrator
Chief Human Resources Officer
HR Coordinator
Office Manager
Department Manager
Line Manager
Team Leader
General Manager
Managing Director
Chief Executive Officer
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