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The Non Renewal Of Employment Contract Letter is a crucial document in New Zealand employment practice, used when an employer decides not to extend or renew a fixed-term employment contract. This document must comply with New Zealand employment law, particularly the Employment Relations Act 2000 and related legislation. It should be issued with reasonable notice before the contract's end date to maintain good faith relationships and allow both parties to prepare for the transition. The letter typically includes the contract end date, reasons for non-renewal (if appropriate), final entitlements, and exit procedures. It serves both as a formal notification and a record of the employment relationship's conclusion, helping to prevent misunderstandings and potential disputes. The timing and content of this document are important considerations, as they may have legal implications under New Zealand employment law.

1. Letter Header: Company letterhead, date, and formal addressing of the employee

2. Employee and Contract Details: Clear identification of the employee and reference to the specific fixed-term contract that will not be renewed

3. Non-Renewal Statement: Clear and direct statement that the contract will not be renewed, including the end date

4. Legal Basis: Reference to the relevant clause in the original contract regarding non-renewal

5. Final Working Arrangements: Information about the employee's final working day and any immediate next steps

6. Final Entitlements: Overview of final pay, holiday pay, and other entitlements

7. Return of Company Property: List of company property to be returned before the final day

8. Closing and Signatures: Professional closing, signature line for employer representative