The Salary Increase Letter To Employee is a crucial document in New Zealand's employment framework, used when an employer wishes to formally document and communicate a change in an employee's compensation. This document is typically issued following performance reviews, promotions, annual salary reviews, or market adjustments. It must comply with New Zealand employment legislation, including the Employment Relations Act 2000 and the Wages Protection Act 1983. The letter serves multiple purposes: it provides written confirmation of the new salary, maintains clear communication between employer and employee, ensures legal compliance, and creates a formal record for HR and payroll purposes. The document should be drafted with attention to detail, ensuring all necessary information is included while maintaining a positive and professional tone.
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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Subject Line: Clear indication that this is a salary increase notification
3. Opening: Professional greeting and opening paragraph acknowledging the employee's contribution
4. Salary Change Details: Specific details about the new salary, including the amount, percentage increase, and effective date
5. Payment Information: Details about payment frequency and when the increase will first appear in their pay
6. Confirmation Statement: Statement confirming that all other terms and conditions of employment remain unchanged
7. Closing: Professional closing, signature block with name and title of the authorized person
1. Performance Recognition: Additional paragraph highlighting specific achievements or reasons for the increase, used when the increase is merit-based
2. Benefits Adjustment: Include when the salary increase affects other benefits or allowances
3. KiwiSaver Impact: Include when the employee is a KiwiSaver member to explain how the increase affects their contributions
4. Tax Implications: Include when the increase results in a tax bracket change
5. Confidentiality Statement: Optional reminder about salary confidentiality, if this is part of company policy
6. Acknowledgment Section: Include when a signed copy is required for records
1. New Salary Breakdown: Detailed breakdown of the new salary package including base salary, allowances, and benefits (if applicable)
2. Historical Salary Progress: Optional appendix showing the progression of salary increases over time, if relevant for long-term employees
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Technology
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Healthcare
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Non-Profit
Government
Telecommunications
Energy
Transportation
Agriculture
Mining
Media and Entertainment
Relevant Teams
Human Resources
People Operations
Payroll
Finance
Legal
Executive Leadership
Administration
Relevant Roles
Human Resources Manager
HR Director
Compensation Specialist
HR Business Partner
People Operations Manager
Chief Human Resources Officer
HR Administrator
Payroll Manager
Finance Manager
Department Manager
Line Manager
Chief Executive Officer
Managing Director
Chief Financial Officer
Operations Manager
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