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A Rejection Letter is a formal written response that declines an application, proposal, or request. In Singapore's business and legal context, these letters help organizations clearly communicate their decisions while maintaining professional relationships and minimizing potential disputes.

Good rejection letters protect organizations by documenting their decision-making process, especially important under Singapore's fair employment guidelines. They should state the decision plainly, offer brief reasoning where appropriate, and close professionally - avoiding language that could create legal exposure or damage business relationships.

Send a Rejection Letter any time you need to formally decline a business proposal, job application, or tender submission in Singapore. This document becomes especially important when dealing with high-value contracts, regulated industries, or situations where maintaining clear documentation of decisions is crucial.

Use these letters during recruitment processes to comply with fair employment practices, when declining vendor proposals to maintain transparent procurement records, or after formal negotiations to document your position clearly. In regulated sectors like banking and healthcare, Rejection Letters help demonstrate compliance with industry-specific requirements for decision documentation.

• Regret Letter After Interview: Used in recruitment to decline candidates post-interview, focusing on professional feedback and future opportunities
• Denial Letter For Job: Sent to job applicants who weren't selected for interviews, emphasizing brief, courteous communication
• Contract Rejection Letter: Addresses contract proposals or amendments, outlining specific terms or conditions that led to rejection
• Business Proposal Rejection Letter: Declines business partnership or vendor proposals, maintaining professional relationships
• Company Rejection Letter: General corporate communication for declining various business requests or proposals

• HR Managers: Draft and send Rejection Letters to job candidates, ensuring compliance with MOM's fair employment guidelines
• Procurement Teams: Issue formal rejections to vendors and suppliers, maintaining clear documentation of selection decisions
• Business Development Managers: Communicate declined partnership proposals while preserving professional relationships
• Legal Teams: Review and approve rejection language to minimize legal exposure and ensure compliance
• Department Heads: Provide input on technical or operational reasons for rejections within their areas
• Company Directors: Sign off on high-value or sensitive rejection decisions requiring executive approval

• Gather Details: Collect key information about the rejected application, proposal, or request, including dates and reference numbers
• Review History: Document all prior communications and evaluation criteria used in making the decision
• Check ������Ƶ: Use our platform's legally-vetted Rejection Letter templates to ensure compliance with Singapore's requirements
• Draft Reasoning: Write clear, factual grounds for rejection without making promises or discriminatory statements
• Internal Approval: Get sign-off from relevant department heads and stakeholders
• Final Check: Verify all names, dates, and contact details are accurate before sending

• Official Letterhead: Company name, registration number, and complete contact details
• Reference Details: Application or proposal number, submission date, and relevant identifiers
• Clear Decision: Direct statement of rejection without ambiguous language
• Brief Reasoning: Factual, non-discriminatory explanation aligned with fair practice guidelines
• Data Protection: Statement on handling of submitted personal information under PDPA
• Closing Statement: Professional sign-off maintaining future relationship possibilities
• Authorized Signature: Name, designation, and signature of authorized representative
• Date: Clear statement of when the rejection decision was made

A Rejection Letter differs significantly from an Acceptance Letter in both purpose and legal implications. While both documents formalize business decisions, they create distinctly different obligations and relationships under Singapore law.

• Purpose and Timing: Rejection Letters end potential relationships or opportunities, while Acceptance Letters initiate them and often create binding commitments
• Legal Implications: Rejection Letters typically don't create ongoing obligations, whereas Acceptance Letters often establish contractual relationships and duties
• Content Requirements: Rejection Letters focus on clear, liability-minimizing explanations, while Acceptance Letters must detail terms, conditions, and mutual obligations
• Follow-up Actions: Rejection Letters usually conclude matters definitively, but Acceptance Letters often trigger next steps like contract signing or project initiation