The Letter of Rejection of Proposal is a crucial business communication tool in Singapore's corporate environment, used when an organization needs to formally decline a proposal, bid, or business offer. This document must comply with Singapore's Contract Act and business communication standards, ensuring clear communication while maintaining professional relationships. The letter typically includes reference to the original proposal, reasons for rejection (where appropriate), and may include feedback or future opportunities. The document serves both legal and relationship management purposes, protecting the rejecting organization while maintaining professional courtesy.
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Key Requirements PROMPT example:
Letter Of Rejection Of Proposal
"I need a Letter of Rejection of Proposal to decline a technology vendor's cloud services proposal received on January 15, 2025, while maintaining the possibility of future collaboration and protecting confidential information shared during the proposal process."
1. Addressee Details: Full name and address of the recipient of the rejection letter
2. Reference to Original Proposal: Clear identification of the proposal being rejected including date received and any reference numbers
3. Clear Statement of Rejection: Unambiguous statement that the proposal is not being accepted
4. Brief Reason: Professional explanation for the rejection (if appropriate)
5. Closing Statement: Professional closure and signature block
1. Appreciation: Thank you note for the time and effort, used when maintaining future relationship is important
2. Alternative Suggestions: If applicable, suggestions for alternative approaches or future opportunities
3. Confidentiality Statement: Statement regarding the handling of any confidential information shared during the proposal process
1. No Schedules Required: This type of document typically does not require any schedules or appendices
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