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Denial Letter For Job Template for Singapore

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Key Requirements PROMPT example:

Denial Letter For Job

"I need a Denial Letter For Job to inform an experienced software developer candidate that they were not selected after a final interview on March 15, 2025, while keeping the door open for future opportunities in our Singapore office."

What is a Denial Letter For Job?

A Denial Letter For Job is a crucial document in Singapore's recruitment process, used when organizations need to formally communicate their decision not to proceed with a job application. It must be drafted in accordance with Singapore's Fair Consideration Framework and TAFEP guidelines, ensuring non-discriminatory language and compliance with data protection laws. The letter serves multiple purposes: providing closure to candidates, maintaining professional relationships, and protecting the organization's interests. It's particularly important in Singapore's highly regulated employment environment, where fair hiring practices are strictly monitored.

What sections should be included in a Denial Letter For Job?

1. Recipient Details: Full name and address of the candidate

2. Position Reference: The specific position the candidate applied for

3. Acknowledgment: Thank the candidate for their interest and time

4. Rejection Statement: Clear but diplomatic statement of rejection

5. General Reason: Brief, non-specific explanation for the decision

What sections are optional to include in a Denial Letter For Job?

1. Future Opportunities: Invitation to apply for future positions, used when candidate showed potential

2. Feedback: Brief constructive feedback about the application/interview

3. Application Retention: Information about retention of application details

What schedules should be included in a Denial Letter For Job?

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Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses










Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore that sets the foundation for fair employment practices

Tripartite Guidelines on Fair Employment Practices: Guidelines issued by MOM, NTUC, and SNEF that outline requirements for non-discriminatory hiring practices and objective selection criteria

Fair Consideration Framework (FCF): Framework ensuring fair consideration of Singaporeans for job opportunities and establishing guidelines for fair hiring practices

Personal Data Protection Act (PDPA): Legislation governing the handling and protection of candidate's personal information during the hiring process

TAFEP Guidelines: Guidelines from Tripartite Alliance for Fair and Progressive Employment Practices preventing discrimination based on age, race, gender, religion, marital status, family responsibilities, and disability

Professional Tone Requirement: Essential consideration for maintaining a professional and respectful tone in rejection communications

Non-discriminatory Language Requirement: Requirement to ensure all language used in the denial letter is free from discriminatory terms or implications

Clear Rejection Reasoning: Requirement to provide clear but general reasoning for the rejection while maintaining professionalism

Legal Protection Considerations: Measures to ensure the denial letter protects the company against potential legal claims

Data Protection Compliance: Requirements for ensuring the denial letter complies with data protection regulations and handles personal information appropriately

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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