A Contract Rejection Letter is used when an organization needs to formally decline a contract proposal, tender, or business offer in Singapore. The document serves as an official record of the rejection decision and should be drafted in compliance with Singapore's contract law and business communication regulations. The letter typically includes the proposal reference, clear rejection statement, basic reasoning, and appropriate professional closure. Contract Rejection Letters are particularly important in formal business settings to maintain professional relationships while providing clear communication of decisions.
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Key Requirements PROMPT example:
Contract Rejection Letter
"I need a Contract Rejection Letter to decline a software development proposal from TechCorp Limited, following our internal review meeting on March 15, 2025, citing budget constraints while maintaining the possibility of future collaboration."
1. Recipient Details: Full name, title, and address of the recipient
2. Reference Information: Contract reference number, proposal details, or tender information
3. Clear Rejection Statement: Explicit statement of contract rejection
4. Basic Reason: Brief, professional explanation for rejection
5. Closing Statement: Professional closure and future opportunity statement if appropriate
1. Detailed Feedback: Specific reasons for rejection - use when constructive feedback is appropriate or required
2. Alternative Proposals: Suggested modifications - use when interested in revised proposals
3. Future Opportunities: Information about future contracts - use when maintaining business relationship is desired
1. Original Proposal Reference: Only if specifically needed to reference detailed aspects of the original proposal
2. Evaluation Criteria Summary: Only in formal tender processes where feedback is required
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