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Contract Rejection Letter Template for Singapore

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Key Requirements PROMPT example:

Contract Rejection Letter

"I need a Contract Rejection Letter to decline a software development proposal from TechCorp Limited, following our internal review meeting on March 15, 2025, citing budget constraints while maintaining the possibility of future collaboration."

What is a Contract Rejection Letter?

A Contract Rejection Letter is used when an organization needs to formally decline a contract proposal, tender, or business offer in Singapore. The document serves as an official record of the rejection decision and should be drafted in compliance with Singapore's contract law and business communication regulations. The letter typically includes the proposal reference, clear rejection statement, basic reasoning, and appropriate professional closure. Contract Rejection Letters are particularly important in formal business settings to maintain professional relationships while providing clear communication of decisions.

What sections should be included in a Contract Rejection Letter?

1. Recipient Details: Full name, title, and address of the recipient

2. Reference Information: Contract reference number, proposal details, or tender information

3. Clear Rejection Statement: Explicit statement of contract rejection

4. Basic Reason: Brief, professional explanation for rejection

5. Closing Statement: Professional closure and future opportunity statement if appropriate

What sections are optional to include in a Contract Rejection Letter?

1. Detailed Feedback: Specific reasons for rejection - use when constructive feedback is appropriate or required

2. Alternative Proposals: Suggested modifications - use when interested in revised proposals

3. Future Opportunities: Information about future contracts - use when maintaining business relationship is desired

What schedules should be included in a Contract Rejection Letter?

1. Original Proposal Reference: Only if specifically needed to reference detailed aspects of the original proposal

2. Evaluation Criteria Summary: Only in formal tender processes where feedback is required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Industries

Singapore Contract Law: Common Law principles governing contract formation, enforcement, and termination in Singapore

Contract and Commercial Law (Cap. 53A): Statutory framework governing commercial contracts and business relationships in Singapore

Electronic Transactions Act: Legislation governing electronic communications, digital signatures, and electronic contract formation

Personal Data Protection Act 2012: Framework for data protection and privacy requirements when handling personal information in business communications

Legal Profession (Professional Conduct) Rules: Professional standards and requirements for lawyers drafting legal documents in Singapore

Good Faith Principles: Legal doctrine requiring honest and fair dealing in commercial transactions and communications

Defamation Laws: Legal framework protecting against false statements that could harm reputation in business communications

Notice Requirements: Specific timing and format requirements for contract rejections, particularly in tender processes

Government Procurement Act: Regulations governing contract processes involving government entities in Singapore

Industry-Specific Regulations: Sector-specific rules and requirements that may affect contract rejection procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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