Verbatim Minutes Of Meeting

Verbatim Minutes Of Meeting Template for Singapore

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Key Requirements PROMPT example:

"I need Verbatim Minutes of Meeting for our upcoming annual shareholders' meeting on March 15, 2025, which will include sensitive discussions about potential acquisitions, so the document must include strong confidentiality clauses and data protection provisions."

What is a Verbatim Minutes Of Meeting?

Verbatim Minutes of Meeting documents are essential corporate records required under Singapore law, particularly for formal business proceedings. These documents provide an exact, unedited transcript of everything said during a meeting, serving as a crucial reference for corporate governance, legal compliance, and historical record-keeping. They are particularly important for board meetings, shareholder meetings, and other significant corporate events where precise documentation is necessary for regulatory compliance or potential legal proceedings. The format must comply with Singapore's Companies Act and corporate governance requirements, including proper authentication and storage protocols.

What sections should be included in a Verbatim Minutes Of Meeting?

1. Meeting Details: Date, time, venue, type of meeting, name of company/organization

2. Attendance: List of present and absent members, including apologies and capacity of attendance (e.g. Chairman, Secretary, etc.)

3. Opening: Declaration of quorum and meeting commencement time, opening remarks by Chairman

4. Previous Minutes: Confirmation of previous meeting's minutes, including any amendments

5. Verbatim Discussion: Word-for-word record of all discussions, organized by agenda items

6. Decisions/Resolutions: Record of all formal decisions made during the meeting

7. Closing: Time of meeting conclusion and closing remarks

What sections are optional to include in a Verbatim Minutes Of Meeting?

1. Action Items: List of tasks assigned, responsible parties, and deadlines when follow-up is required

2. Voting Records: Detailed breakdown of votes including numbers for, against, and abstentions

3. Declarations of Interest: Records of any declared conflicts of interest by meeting participants

What schedules should be included in a Verbatim Minutes Of Meeting?

1. Presentation Materials: Copies of any presentations or slides shown during the meeting

2. Supporting Documents: Any referenced documents, reports, or materials discussed during the meeting

3. Attendance Register: Signed attendance sheet if physical meeting, or electronic attendance record

4. Audio Recording Reference: Details of audio recording used for verbatim transcription, including file reference and storage location

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Corporate
Government
Non-Profit
Education
Financial Services

Relevant Teams

Legal
Corporate Secretariat
Compliance
Board Administration
Records Management

Relevant Roles

Corporate Secretary
Board Secretary
Compliance Officer
Company Director
Legal Counsel

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