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Closing Minutes Of Meeting Template for Singapore

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Key Requirements PROMPT example:

Closing Minutes Of Meeting

"I need Closing Minutes of Meeting to document our quarterly board meeting scheduled for March 15, 2025, including special resolutions regarding our upcoming IPO and the appointment of three new board members."

What is a Closing Minutes Of Meeting?

Closing Minutes of Meeting documents are essential corporate records required under Singapore's corporate governance framework. These minutes serve as the official record of meeting conclusions, capturing key decisions, action items, and resolutions made during the closing phase of corporate meetings. The document is particularly important for maintaining corporate compliance, providing evidence of decision-making processes, and establishing accountability for assigned tasks. Under Singapore law, companies must maintain proper records of their meetings, making these Closing Minutes of Meeting a crucial component of corporate documentation.

What sections should be included in a Closing Minutes Of Meeting?

1. Meeting Details: Date, time, venue, type of meeting

2. Attendance: List of attendees, apologies, quorum confirmation

3. Previous Minutes: Confirmation of previous meeting minutes

4. Key Decisions: Record of all decisions made during the meeting

5. Action Items: List of tasks assigned and responsible parties

6. Closing: Time of adjournment and next meeting date if applicable

What sections are optional to include in a Closing Minutes Of Meeting?

1. Matters Arising: Updates on previous action items, used when there are ongoing matters from previous meetings

2. Financial Review: Discussion of financial matters and related decisions when financial topics were covered

3. Special Resolutions: Record of any special resolutions passed during the meeting

What schedules should be included in a Closing Minutes Of Meeting?

1. Attendance Sheet: Signed attendance record with details of all participants

2. Presentation Materials: Any presentations or materials discussed during the meeting

3. Supporting Documents: Any additional documents referenced during the meeting

4. Voting Records: Details of any votes taken during the meeting including results and abstentions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



























Clauses























Industries

Companies Act (Cap. 50): Primary legislation governing corporate documentation including requirements for maintaining proper company records, recording meetings and resolutions, and regulations regarding corporate documentation maintenance

Evidence Act (Cap. 97): Legislation establishing requirements for documentation that may be used as evidence and standards for proper record-keeping in Singapore

Code of Corporate Governance: Framework setting out principles and guidelines for corporate governance, particularly relevant for listed companies, including requirements for proper documentation and transparency

Electronic Transactions Act (Cap. 88): Legislation governing electronic records and signatures, relevant when minutes are maintained electronically or require digital signatures

Personal Data Protection Act 2012 (PDPA): Law governing the collection, use, and disclosure of personal data, applicable when personal information is recorded in meeting minutes

Industry-Specific Regulations: Sector-specific regulatory requirements that may impose additional documentation and record-keeping obligations depending on the company's industry (e.g., financial services, healthcare)

SGX Listing Rules: Rules and requirements set by the Singapore Exchange for listed companies, including requirements for corporate documentation and disclosure

MAS Guidelines: Guidelines issued by the Monetary Authority of Singapore that may contain additional requirements for documentation and record-keeping, particularly relevant for financial institutions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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