The Builder's Invoice is a essential document in Belgian construction projects, used whenever construction work or building services are provided. This document type must comply with Belgian fiscal legislation, particularly regarding VAT (BTW/TVA) requirements and the specific regulations governing the construction industry. A Builder's Invoice must include detailed information about the work performed, materials used, applicable tax rates, and payment terms, while also incorporating mandatory elements such as registration numbers and professional certifications required by Belgian law. It serves as a critical document for both accounting purposes and legal compliance, particularly important in contexts where construction warranty obligations apply or where works may be subject to special tax treatments (such as reduced VAT rates for renovation works on buildings older than 10 years).
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1. Invoice Header: Company details including registration number, VAT number, and contact information as required by Belgian law
2. Client Information: Complete client details including name, address, VAT number (if applicable), and project site address
3. Invoice Details: Invoice number, date, payment terms, and reference numbers in compliance with Belgian accounting requirements
4. Work Description: Detailed description of construction works performed, including dates and locations
5. Pricing Breakdown: Itemized list of works with unit prices, quantities, and subtotals
6. VAT Calculation: Applicable VAT rate(s) and calculations according to Belgian VAT regulations
7. Total Amount: Summary of subtotals, VAT, and final amount due in EUR
8. Payment Instructions: Bank account details, payment deadline, and any applicable early payment discounts
9. Legal Notices: Standard legal text including late payment penalties and applicable construction warranty statements
1. Progress Payment Details: For partial invoices in longer projects, showing percentage completion and previous payments
2. Material Specifications: When specific materials need to be detailed separately for warranty or cost transparency purposes
3. Variation Orders: When additional works beyond the original scope need to be separately itemized
4. Retention Amount: If applicable, details of any retention amount held back until work completion
5. Subcontractor Details: When work includes certified subcontractor contributions that need to be specified
6. Energy Performance: For works related to energy efficiency improvements, including applicable tax benefit information
1. Timesheet: Detailed breakdown of labor hours and dates if billing is time-based
2. Material Receipts: Copies of receipts for significant material purchases
3. Work Completion Certificate: Signed confirmation of work completion if required for final payment
4. Technical Specifications: Detailed specifications of installed materials or systems if required for warranty purposes
5. Progress Photos: Photographic evidence of completed works, particularly for larger projects
6. Safety Certificates: Copies of relevant safety certifications for specialized installations
Relevant legal definitions
Clauses
Relevant Industries
Construction
Real Estate
Property Development
Home Renovation
Commercial Construction
Residential Construction
Infrastructure Development
Interior Design
Architecture
Building Maintenance
Relevant Teams
Finance
Operations
Accounts Receivable
Construction Management
Project Management
Commercial
Administration
Billing
Contracts
Legal
Relevant Roles
Construction Manager
Project Manager
Site Supervisor
Quantity Surveyor
Building Contractor
Construction Administrator
Financial Controller
Accounts Receivable Specialist
Construction Accountant
Operations Manager
Commercial Director
Contract Administrator
Building Estimator
Construction Company Owner
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