A Clean Invoice is a fundamental business document used for requesting payment for goods or services provided, specifically formatted to comply with Belgian legal requirements and EU VAT regulations. This document type is essential for businesses operating in Belgium or dealing with Belgian entities, as it must incorporate all elements required by the Belgian VAT Code and relevant EU directives. The Clean Invoice format is designed to be clear, professional, and easily processable, typically used in business-to-business transactions where formal documentation is required for accounting and tax purposes. It includes mandatory elements such as VAT numbers, payment terms, and detailed transaction descriptions, while maintaining a straightforward and uncluttered presentation that facilitates efficient processing and record-keeping.
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1. Invoice Header: Company logo, document title 'INVOICE', invoice number, and date of issue
2. Seller Information: Legal company name, registered address, VAT number, registration numbers, contact details
3. Customer Information: Customer's legal name, billing address, VAT number (if applicable), and customer reference number
4. Invoice Details: Description of goods/services, quantities, unit prices, and total amounts excluding VAT
5. VAT Breakdown: Applicable VAT rates, VAT amounts per rate, and total VAT amount
6. Total Amount: Subtotal, VAT total, and final amount due in EUR
7. Payment Information: Payment terms, due date, bank account details, and payment reference
8. Legal Notices: Mandatory legal statements, including VAT regime notifications and late payment terms
1. Purchase Order Reference: Include when customer has provided a PO number or when required by customer's procurement process
2. Delivery Information: Add when goods are physically delivered to an address different from the billing address
3. Discount Details: Include when any discounts or special pricing arrangements apply
4. Contact Person: Add specific contact person details when dealing with large organizations
5. VAT Reverse Charge: Include when applicable for cross-border EU transactions
6. Intrastat Information: Add for intra-EU supplies of goods when required
1. Detailed Time Sheet: For services billed on time basis, showing breakdown of hours and activities
2. Delivery Notes: Copies of signed delivery receipts when physical goods are supplied
3. Price Calculation: Detailed breakdown of complex pricing calculations or rate structures
4. Special Terms Reference: Reference to any special terms or framework agreements affecting the invoice
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Financial Services
Logistics
Consulting
Real Estate
Telecommunications
Energy
Agriculture
Entertainment
Relevant Teams
Accounting
Finance
Sales Administration
Credit Control
Treasury
Tax
Accounts Receivable
Revenue
Billing
Administration
Relevant Roles
Accounts Receivable Clerk
Billing Coordinator
Finance Manager
Accountant
Financial Controller
Credit Controller
Business Owner
Office Manager
Accounts Manager
Finance Director
Tax Specialist
Billing Administrator
Sales Administrator
Treasury Manager
CFO
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