The Previous Employment Verification Letter is a crucial document in the Indonesian employment landscape, required for various professional and administrative purposes. It serves as an official confirmation of an individual's employment history, typically requested during job applications, visa processes, loan applications, or other situations requiring verification of previous employment. The document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and the Personal Data Protection Law (UU PDP), ensuring that sensitive employment information is handled appropriately. The letter includes essential details such as employment duration, positions held, and other permitted information while respecting privacy regulations. In the Indonesian context, such verification letters often require an official company stamp and authorized signature to be considered valid.
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1. Letter Header: Company letterhead including full legal name, address, and contact information of the former employer
2. Date and Reference Number: Current date and internal reference number for the verification letter
3. Recipient Information: Name and address of the requesting party or 'To Whom It May Concern' if generic
4. Employee Information: Full name and national ID number (NIK) of the former employee
5. Employment Period: Precise start and end dates of employment
6. Position Information: Job title(s) held and department(s) worked in
7. Confirmation Statement: Clear statement confirming the employment relationship
8. Signatory Block: Name, title, and signature of the authorized company representative
9. Company Stamp: Official company stamp (required in Indonesia for formal documents)
1. Reason for Separation: Include only if specifically requested and if the separation was amicable - must comply with privacy laws
2. Performance Statement: Brief statement about performance or contributions, included only if positive and specifically requested
3. Salary Information: Last drawn salary and benefits, only included with explicit consent from former employee
4. Project Involvement: Key projects or responsibilities, included for senior positions or when specifically relevant
5. Character Reference: Statement about employee's character and work ethic, optional and only if positive
6. Contact Permission: Statement indicating whether further queries about the employee are welcomed
1. Employment History Detail: Detailed chronological listing of positions held and promotions if employment span was lengthy
2. Training Certificates: List of company-sponsored training programs completed, if relevant and requested
3. Achievement Summary: List of significant achievements or awards received during employment, if applicable
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