The Proposal Confirmation Letter is a crucial document in Indonesian business transactions that bridges the gap between a proposal and a formal contract. Used when a party wishes to formally accept a business proposal, this document serves as written evidence of acceptance and can form the basis of a binding agreement under Indonesian law. The letter typically confirms key terms from the original proposal, including pricing, scope, and timeline, while ensuring compliance with Indonesian legal requirements, particularly the Indonesian Civil Code (KUHPerdata) and language requirements under Law No. 24/2009. It's particularly important in business contexts where formal documentation of acceptance is required for internal processes, regulatory compliance, or audit trails.
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1. Letter Header: Company letterhead, date, reference number, and recipient's complete address
2. Subject Line: Clear indication that this is a Proposal Confirmation Letter with reference to the specific proposal
3. Reference to Original Proposal: Details of the original proposal including date, reference number, and title
4. Confirmation Statement: Clear and unambiguous statement confirming acceptance of the proposal
5. Key Terms Recitation: Brief recitation of the essential terms being confirmed (price, scope, timeline)
6. Next Steps: Clear statement of immediate next steps or actions required from either party
7. Closing: Formal closing statement, signature block, and company details
1. Conditions Precedent: Include when acceptance is subject to specific conditions being met
2. Modified Terms: Include when accepting with specific modifications to the original proposal
3. Payment Terms Summary: Include when payment terms need to be specifically highlighted or confirmed
4. Compliance Statement: Include when needing to confirm compliance with specific regulations or requirements
5. Contact Person Details: Include when designating specific person(s) for further communication
1. Original Proposal: Attach the original proposal being confirmed
2. Price Schedule: If pricing is complex, attach detailed price breakdown
3. Timeline Schedule: If project-based, attach detailed timeline or milestone schedule
4. Technical Specifications: If technical in nature, attach confirmed technical requirements or specifications
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Information Technology
Professional Services
Energy and Resources
Infrastructure
Real Estate
Trading and Distribution
Financial Services
Telecommunications
Healthcare
Education
Hospitality
Mining
Agriculture
Relevant Teams
Legal
Procurement
Commercial
Business Development
Operations
Project Management
Finance
Compliance
Corporate Secretariat
Risk Management
Contract Administration
Relevant Roles
Chief Executive Officer
Managing Director
Commercial Director
Procurement Manager
Contract Manager
Business Development Manager
Project Manager
Department Head
General Manager
Operations Director
Legal Counsel
Company Secretary
Finance Director
Regional Manager
Country Manager
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