The Proposal Confirmation Letter is a crucial business document used in Singapore's commercial landscape when formally accepting a business proposal. It serves as an official record of agreement and often precedes more detailed contractual documentation. This document should be used when there's a need to formally acknowledge acceptance of a proposal while maintaining compliance with Singapore's legal framework. The letter typically includes reference to the original proposal, confirmation of acceptance, key terms, timelines, and next steps. It's particularly important in establishing clear communication and demonstrating commitment between parties before proceeding with full contract execution.
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Key Requirements PROMPT example:
Proposal Confirmation Letter
"I need a Proposal Confirmation Letter to accept a software development proposal from Tech Solutions Pte Ltd, with a project value of SGD 250,000 and implementation timeline starting March 2025, incorporating strict data protection and IP ownership clauses."
1. Reference to Original Proposal: Clear identification of the proposal being confirmed, including date, reference numbers and parties involved
2. Confirmation Statement: Express confirmation of acceptance of the proposal and any specific terms agreed upon
3. Key Terms Summary: Brief recap of main terms agreed upon, including scope, price, and duration
4. Timeline: Key dates and deadlines for project milestones and completion
5. Next Steps: Clear outline of immediate actions required from both parties
1. Payment Terms: Detailed breakdown of payment schedule, methods, and conditions when financial arrangements need clarification
2. Deliverables Schedule: Specific timeline and description of deliverables for complex projects with multiple components
3. Specific Conditions: Special conditions, requirements, or contingencies specific to the proposal
1. Original Proposal: Complete copy of the original proposal being confirmed
2. Price Schedule: Detailed breakdown of costs, rates, and pricing structure
3. Technical Specifications: Detailed technical requirements and specifications for complex or technical proposals
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