The Release Authorization document serves as a crucial legal instrument in Indonesian business and administrative practices, designed to facilitate the authorized disclosure of information while maintaining compliance with relevant laws and regulations. This document type is essential when one party needs to grant another party formal permission to access, use, or disclose specific information or materials. The Release Authorization is particularly relevant in contexts involving personal data, where compliance with Law No. 27 of 2023 on Personal Data Protection is paramount. It's commonly used in healthcare settings, financial transactions, educational institutions, and corporate environments where formal authorization for information release is required. The document must be structured to meet the requirements of Indonesian civil law while providing clear, unambiguous authorization terms and appropriate protective measures for all parties involved.
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1. Header Information: Document title, date, reference number, and location where the document is executed
2. Parties: Full identification of the authorizing party (grantor) and the party being authorized (grantee), including complete legal names, addresses, and any relevant identification numbers
3. Background: Brief context explaining the purpose and circumstances of the authorization
4. Definitions: Clear definitions of key terms used in the authorization document
5. Scope of Authorization: Detailed description of what is being authorized for release, including specific materials, information, or rights being granted
6. Duration: The period for which the authorization is valid, including start date and expiration date if applicable
7. Terms and Conditions: Specific conditions under which the authorization may be used and any limitations on its use
8. Representations and Warranties: Statements confirming the authorizing party's right to grant the authorization and other relevant assurances
9. Execution: Signature blocks for all parties, including spaces for witnesses if required
1. Revocation Clause: Optional section specifying conditions under which the authorization may be revoked, used when the authorization needs to be revocable
2. Confidentiality Provisions: Additional provisions regarding confidentiality of the released information, included when sensitive information is involved
3. Data Protection Compliance: Specific section addressing compliance with Indonesian data protection laws, required when personal data is involved
4. Indemnification: Provisions protecting the authorized party from claims related to the use of the authorization, included in higher-risk situations
5. Language Clause: Required only when the document is executed in multiple languages, specifying which version prevails
1. Schedule A - Description of Materials: Detailed list or description of specific materials, information, or rights being authorized for release
2. Schedule B - Authorized Recipients: List of specific individuals or entities authorized to receive the released materials or information, if applicable
3. Appendix 1 - Required Forms: Any specific forms or templates that must be used in conjunction with the authorization
4. Appendix 2 - Supporting Documents: Copies of relevant identification documents, powers of attorney, or other supporting documentation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Government and Public Sector
Legal Services
Information Technology
Manufacturing
Real Estate
Insurance
Telecommunications
Research and Development
Media and Entertainment
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Records Management
Risk Management
Operations
Administrative Services
Corporate Secretariat
Regulatory Affairs
Data Protection
Document Control
Relevant Roles
Legal Counsel
Compliance Officer
Data Protection Officer
Corporate Secretary
Human Resources Manager
Information Security Manager
Records Manager
Privacy Officer
Risk Manager
Operations Director
Medical Records Administrator
Administrative Manager
Document Controller
Legal Administrator
Regulatory Affairs Specialist
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