The Contract Expiration Notice is a crucial legal document used in German business practice to formally terminate existing contractual relationships. It must be drafted in accordance with the German Civil Code (BGB) and related legislation, ensuring all formal requirements are met. This document is typically used when a party wishes to end a contract according to its terms or applicable law, whether at the natural end of the contract period or through early termination where permitted. The notice must include specific elements such as clear identification of the contract, explicit termination declaration, and the effective date of termination. Under German law, particular attention must be paid to notice periods (Kündigungsfristen) and form requirements (Formvorschriften) to ensure the validity of the termination notice.
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1. Sender Details: Full legal name and address of the party sending the notice
2. Recipient Details: Full legal name and address of the party receiving the notice
3. Date: Date of the notice issuance
4. Subject Line: Clear identification as Contract Expiration Notice (Kündigungsmitteilung)
5. Contract Identification: Specific details of the contract being terminated, including date and parties
6. Notice Declaration: Clear and unambiguous statement of contract termination
7. Termination Date: Specific date when the contract will terminate
8. Legal Basis: Reference to relevant contract clause or legal basis for termination
9. Signature Block: Official signature, name, and title of authorized representative
1. Outstanding Obligations: Used when there are remaining contractual obligations to be fulfilled
2. Return of Property: Include when there are materials, equipment, or documents to be returned
3. Confidentiality Reminder: Used when the contract contains post-termination confidentiality obligations
4. Transition Arrangements: Include when specific handover or transition procedures are necessary
5. Account Settlement: Used when there are outstanding financial matters to be resolved
6. Future Cooperation: Optional professional courtesy section for maintaining good business relations
1. Copy of Original Contract: Attached to reference the specific agreement being terminated
2. Proof of Authority: Documentation proving signatory's authority if required
3. Delivery Confirmation: Tracking or registered mail confirmation for important notices
4. Handover Schedule: If applicable, timeline and details for transitioning services or returning items
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