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Room And Board Agreement Template for Malaysia

A comprehensive legal document governed by Malaysian law that establishes the terms and conditions for providing accommodation and meal services to a resident. The agreement details the rights and obligations of both the service provider and the resident, including room specifications, meal arrangements, payment terms, house rules, and service standards. It incorporates relevant provisions from Malaysian legislation, including the Contracts Act 1950, Consumer Protection Act 1999, and Innkeepers Act 1952, ensuring compliance with local regulations while protecting the interests of all parties involved.

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What is a Room And Board Agreement?

The Room and Board Agreement serves as a legally binding contract under Malaysian jurisdiction, commonly used in various residential service settings including student housing, corporate accommodation, and boarding facilities. This document is essential when a service provider offers both accommodation and meals as part of a comprehensive package. It outlines specific terms regarding room allocation, meal services, payment structures, and facility usage while ensuring compliance with Malaysian regulations including the Contracts Act 1950, Consumer Protection Act 1999, and relevant local authority requirements. The agreement protects both service providers and residents by clearly defining service expectations, rights, responsibilities, and dispute resolution procedures.

What sections should be included in a Room And Board Agreement?

1. Parties: Identification of the property owner/operator and the resident, including full legal names, identification numbers, and contact details

2. Background: Brief context explaining the purpose of the agreement and the nature of the room and board arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Room', 'Board', 'Common Areas', 'Services', etc.

4. Term of Agreement: Duration of the room and board arrangement, including start and end dates, and any renewal provisions

5. Room Details: Specific details about the assigned room, including room number, floor, and included furnishings

6. Board Services: Details of meal services, including timing, location, and nature of meals provided

7. Fees and Payment Terms: Comprehensive breakdown of all fees, payment schedule, security deposit, and payment methods

8. House Rules: Rules governing behavior, quiet hours, guests, use of facilities, and other operational matters

9. Maintenance and Cleaning: Responsibilities for room maintenance, cleaning services, and reporting of maintenance issues

10. Rights and Obligations: Detailed rights and responsibilities of both parties

11. Termination: Conditions and procedures for early termination by either party

12. Security and Access: Provisions regarding keys, access cards, security measures, and privacy

13. Governing Law: Specification that the agreement is governed by Malaysian law

What sections are optional to include in a Room And Board Agreement?

1. Special Dietary Requirements: Used when resident has specific dietary needs that must be accommodated

2. Academic Term Provisions: Used for student accommodation, including specific terms related to academic calendar

3. Corporate Housing Terms: Used when agreement is part of corporate housing arrangement

4. Additional Services: Used when extra services like laundry, internet, or cleaning are provided

5. Shared Room Provisions: Used when room is shared with other residents

6. Medical Emergency Protocol: Used for elderly care or special needs accommodation

7. Vehicle Parking: Used when parking facilities are provided

8. Religious/Cultural Accommodation: Used when specific religious or cultural requirements need to be addressed

What schedules should be included in a Room And Board Agreement?

1. Schedule A - Room Inventory: Detailed list of furnishings and condition of room at check-in

2. Schedule B - Meal Plan Details: Specific details of meal timing, menu rotation, and dietary options

3. Schedule C - Fee Schedule: Breakdown of all fees, including room rate, board rate, and additional services

4. Schedule D - House Rules: Detailed house rules and regulations

5. Schedule E - Service Schedule: Timing of services like cleaning, maintenance, and meal service

6. Appendix 1 - Floor Plan: Layout of the room and common areas

7. Appendix 2 - Emergency Procedures: Emergency protocols and contact information

8. Appendix 3 - Facility Operating Hours: Operating hours for various facilities and services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Rental Agreement

Cost

Free to use

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