This Truck Rental Agreement template is designed for use in Malaysia where commercial vehicle rentals are governed by specific transportation and contract laws. The document is essential for businesses or individuals seeking to rent trucks for commercial purposes, providing a legally compliant framework that protects both the rental provider and the lessee. It incorporates requirements from Malaysian legislation including the Road Transport Act 1987, Commercial Vehicles Licensing Board Act 1987, and Contracts Act 1950. The agreement covers crucial elements such as vehicle specifications, rental terms, payment structures, insurance requirements, maintenance obligations, and liability provisions. It's particularly relevant for short to medium-term truck rentals in commercial contexts and includes specific provisions for Malaysian road usage and cross-border considerations where applicable.
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1. Parties: Identification of the rental company and the renter, including full legal names, registration numbers, and addresses
2. Background: Brief context of the agreement and the parties' intentions
3. Definitions: Definitions of key terms used throughout the agreement
4. Rental Terms: Duration of rental, pickup and return locations, and extension provisions
5. Rental Charges and Payment: Rental fees, deposit requirements, payment schedule, and additional charges
6. Vehicle Specifications: Details of the truck(s) being rented, including make, model, registration number, and capacity
7. Delivery and Return: Conditions for vehicle delivery and return, including inspection procedures
8. Use of Vehicle: Permitted uses, territorial limits, and restrictions on vehicle usage
9. Driver Requirements: Driver qualification requirements, licensing, and authorized drivers
10. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
11. Maintenance and Repairs: Responsibilities for vehicle maintenance, breakdown procedures, and repair obligations
12. Termination: Conditions for early termination and consequences
13. Governing Law: Specification of Malaysian law as governing law and jurisdiction
14. Entire Agreement: Standard boilerplate confirming this is the complete agreement between parties
1. Fuel Policy: Specific requirements for fuel type and return fuel levels, used when fuel is not included in rental charges
2. GPS and Tracking: Terms related to vehicle tracking systems, if installed
3. Subletting: Terms prohibiting or permitting subletting of the vehicle, included for commercial fleet rentals
4. Cross-Border Travel: Provisions for international travel if permitted, particularly relevant for Malaysia-Singapore or Malaysia-Thailand routes
5. Additional Services: Terms for additional services like loading/unloading assistance or driver provision
6. Force Majeure: Provisions for unforeseen circumstances, particularly relevant for long-term rentals
7. Environmental Compliance: Special provisions for environmental regulations compliance, relevant for hazardous material transport
1. Schedule 1: Vehicle Specification Sheet: Detailed technical specifications of the rental vehicle(s)
2. Schedule 2: Condition Report: Detailed documentation of vehicle condition at pickup and return
3. Schedule 3: Rate Card: Comprehensive list of rental rates, additional charges, and penalties
4. Schedule 4: Insurance Coverage Details: Specific insurance terms, coverage limits, and exclusions
5. Schedule 5: Authorized Drivers: List of authorized drivers and their license details
6. Appendix A: Maintenance Schedule: Required maintenance intervals and responsibilities
7. Appendix B: Accident Report Form: Standard form for reporting any accidents or incidents
Authors
Relevant legal definitions
Clauses
Relevant Industries
Transportation & Logistics
Construction
Manufacturing
Retail & Distribution
Agriculture
Mining
Waste Management
Event Management
Food & Beverage
E-commerce
Industrial Services
Warehousing
Relevant Teams
Legal
Operations
Procurement
Logistics
Fleet Management
Risk & Compliance
Supply Chain
Facilities Management
Project Management
Commercial Operations
Relevant Roles
Fleet Manager
Logistics Manager
Procurement Manager
Operations Director
Transport Manager
Supply Chain Manager
Contracts Administrator
Facility Manager
Project Manager
Operations Manager
Commercial Director
Legal Counsel
Risk Manager
Compliance Officer
Business Development Manager
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