The Commercial Invoice Packing List is an essential document in international trade transactions, particularly relevant for businesses operating through Dutch ports and logistics centers. This document type emerged from the need to streamline documentation requirements for customs clearance and international shipping. It combines two crucial documents - the commercial invoice and the packing list - into a single comprehensive document, reducing paperwork while ensuring compliance with Dutch and EU regulations. The document is required for customs clearance, serves as proof of transaction for tax purposes, and provides detailed information about the shipment's contents and packaging. It must comply with the Dutch Value Added Tax Act, EU Customs Code, and international trade requirements, making it particularly important for businesses engaged in import/export activities through the Netherlands.
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1. Invoice Header Information: Company details including seller's and buyer's complete names, addresses, tax/VAT numbers, invoice number, date, and reference numbers
2. Shipment Details: Information about the shipment including mode of transport, carrier information, departure/arrival ports, and Incoterms
3. Order Information: Purchase order number, order date, and any relevant contract references
4. Product Details: Detailed list of products including description, HS codes, quantity, unit price, and total value per item
5. Packing Information: Detailed breakdown of how goods are packed including package numbers, types, dimensions, and weights
6. Value Declaration: Subtotal, taxes/duties if applicable, and total invoice value with specified currency
7. Origin Declaration: Statement of origin for the goods and any preferential origin declarations if applicable
8. Certification: Declaration of accuracy and signature section
1. Insurance Details: Include when shipment includes insurance coverage, specifying insurance terms and value
2. Letter of Credit Information: Required when payment is made via letter of credit, including LC number and issuing bank
3. Special Handling Instructions: Include for goods requiring specific temperature control, handling care, or storage conditions
4. Export License Details: Required for goods subject to export control regulations
5. Quality Certification: Include when specific quality standards or certifications need to be declared
6. Dangerous Goods Declaration: Required when shipping dangerous or hazardous materials
1. Detailed Packing List: Itemized list showing exact contents of each package, including individual weights and dimensions
2. Product Specifications: Technical specifications or detailed product descriptions when required
3. Certificate of Origin: Official document certifying the country of origin of the goods
4. Quality Certificates: Copies of relevant quality certifications or inspection reports
5. Safety Data Sheets: Required for chemical products or dangerous goods
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
Logistics and Transportation
Agriculture and Food
Electronics
Automotive
Chemical Industry
Pharmaceutical
Textiles
Construction Materials
Consumer Goods
Industrial Equipment
Relevant Teams
Logistics
Export
Import
Supply Chain
Finance
Accounts Receivable
Shipping
Documentation
Customs Compliance
Operations
Warehouse
International Sales
Relevant Roles
Export Manager
Import Coordinator
Logistics Manager
Shipping Coordinator
Customs Compliance Officer
Trade Documentation Specialist
Supply Chain Manager
International Sales Manager
Finance Manager
Accounts Receivable Specialist
Warehouse Manager
Operations Manager
Documentation Clerk
Customs Broker
Trade Finance Specialist
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