The Letter of Employment for Renting is specifically designed for hiring professionals in the property management and rental sector in New Zealand. This document is typically used when engaging property managers, rental agents, or other professionals who will be responsible for managing rental properties. It incorporates essential employment terms required by New Zealand law while addressing the unique aspects of property management work, including property portfolio responsibilities, tenant relations, and maintenance oversight. The letter ensures compliance with key legislation including the Employment Relations Act 2000 and the Residential Tenancies Act 1986, while clearly defining the scope of property management duties and responsibilities. It's particularly important for establishing clear expectations regarding property management duties, work hours, emergency response requirements, and any commission structures.
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1. Employer Details: Full legal name and contact details of the employing company/individual
2. Employee Details: Full name and contact details of the employee
3. Position and Duties: Job title and primary responsibilities in property management/rental activities
4. Employment Status: Whether the position is permanent, fixed-term, or casual, including start date
5. Hours of Work: Regular working hours, including any on-call or weekend requirements
6. Remuneration: Salary/wage details, payment frequency, and any additional benefits
7. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per NZ law
8. Property Portfolio: Overview of properties to be managed and geographical area of responsibility
9. Reporting Structure: Direct supervisor and reporting relationships
10. Notice Period: Required notice period for termination by either party
11. Confidentiality: Requirements regarding handling of sensitive information about properties and tenants
1. Commission Structure: Include if the role includes performance-based compensation for securing new properties or tenants
2. Vehicle Allowance: Include if the employee needs to use their own vehicle for property inspections
3. After-Hours Duties: Include if the role requires emergency response or after-hours availability
4. Professional Development: Include if specific property management certifications or training are required
5. KPIs and Performance Metrics: Include if specific performance targets are set for property management
6. Probationary Period: Include if a trial period is required for new employees
1. Schedule 1: Property Portfolio List: Detailed list of properties to be managed with addresses and key details
2. Schedule 2: Job Description: Detailed breakdown of all duties and responsibilities
3. Schedule 3: Remuneration Details: Detailed breakdown of salary package, including any bonuses or commission structures
4. Appendix A: Company Policies: Key company policies relevant to property management role
5. Appendix B: Health and Safety Procedures: Specific health and safety requirements for property inspections and management
6. Appendix C: Property Management Software Guide: Instructions for using company's property management systems
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Leasing
Commercial Property
Property Services
Real Estate Services
Facility Management
Housing Services
Relevant Teams
Property Management
Leasing
Operations
Real Estate
Administration
Customer Service
Maintenance Coordination
Tenant Relations
Portfolio Management
Compliance
Relevant Roles
Property Manager
Rental Agent
Leasing Consultant
Property Management Coordinator
Senior Property Manager
Assistant Property Manager
Residential Leasing Manager
Property Portfolio Manager
Tenancy Manager
Real Estate Rental Coordinator
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