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The Department Change Letter To Employee is a crucial document in South African employment practice that formalizes internal organizational changes affecting an employee's working arrangements. It is typically used when an employee is being transferred to a different department while maintaining their employment with the same organization. The document ensures compliance with South African labour laws, including the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act, while providing clear documentation of the change for both employer and employee records. This letter should be issued whenever an employee's departmental assignment changes, whether due to organizational restructuring, career progression, or operational requirements. It includes essential information such as the new department details, reporting structure, effective date, and any changes to employment terms, while also confirming which existing conditions remain unchanged.

1. Letter Header: Company letterhead, date, employee's name and current position, reference number if applicable

2. Subject Line: Clear indication that this is a Department Change Notice/Letter

3. Opening Statement: Reference to any prior discussions and confirmation of the departmental change decision

4. Current Position Details: Summary of employee's current role, department, and reporting line

5. New Position Details: Detailed information about the new department, role title, and reporting structure

6. Effective Date: Clear statement of when the change will take effect

7. Transition Arrangements: Information about the handover process and transition period

8. Unchanged Terms: Confirmation that all other terms and conditions of employment remain unchanged

9. Next Steps: Clear instructions on what the employee needs to do next, including acceptance procedure

10. Closing: Standard closing, including contact details for queries and signature block