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The Layoff Letter Due To Lack Of Work is a crucial document in South African employment law, used when an employer needs to terminate employment due to operational requirements such as economic, technological, structural, or similar needs of the employer. This document must comply with Section 189 of the Labour Relations Act 66 of 1995 and related employment legislation. It serves as the formal written notice following the mandatory consultation process and should reflect all discussions and agreements reached during this process. The letter must include specific details about the reason for retrenchment, notice period, severance pay calculations, and final benefit arrangements. It's essential for documenting the legal compliance of the retrenchment process and protecting both employer and employee interests. Usage requires careful consideration of fair selection criteria and proper procedure to avoid unfair dismissal claims.

1. Letter Date and Address Block: Formal business letter heading including date, employee's name and address

2. Subject Line: Clear indication that this is a notice of retrenchment due to operational requirements

3. Opening Statement: Direct but empathetic statement announcing the layoff decision

4. Business Rationale: Clear explanation of the operational requirements leading to retrenchment

5. Consultation Process Reference: Summary of the consultation process that has been followed

6. Last Working Day: Clear statement of the employee's final working day and notice period

7. Severance Package Details: Outline of the severance pay calculation and other financial entitlements

8. Final Payment Information: Details of final salary, leave pay out, and other benefits

9. Return of Company Property: List of company items to be returned and process for doing so

10. Reference Letter Availability: Confirmation that a reference letter will be provided

11. Closing and Signatures: Professional closing, including contact information for questions and space for signatures