The Absenteeism Termination Letter is a crucial document used in UAE employment relationships when an employee has breached attendance requirements under UAE Federal Decree-Law No. 33 of 2021. This document is typically issued when an employee has been absent without authorization for either more than seven consecutive days or twenty non-consecutive days within a year. It serves as the formal notification of employment termination, incorporating references to relevant UAE Labor Law provisions, particularly Article 45, which provides the legal basis for immediate termination without notice in such cases. The letter should document the specific instances of unauthorized absence, include any relevant warning history, and outline the final settlement process. This document is essential for maintaining proper employment records and ensuring legal compliance in termination procedures within the UAE jurisdiction.
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1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., hand delivered, registered mail)
2. Recipient Details: Employee's full name, employee ID, position, and department
3. Subject Line: Clear indication that this is a termination letter due to unauthorized absence
4. Absence Documentation: Specific dates and duration of unauthorized absence, with reference to attendance records
5. Legal Basis: Citation of relevant UAE Labor Law articles (particularly Article 45) and company policies regarding attendance
6. Termination Statement: Clear statement of employment termination, effective date, and the reason
7. Final Settlement: Information about final salary, end-of-service benefits, and other entitlements
8. Company Property: Request for return of company property and documentation
9. Signature Block: Authorized signatory details, including name, position, and company stamp
1. Previous Warnings: Include when prior written warnings were issued to the employee regarding attendance
2. Notice Period Waiver: Include when the company is exercising its right to terminate without notice under Article 45
3. Non-Compete Reminder: Include if the employee's contract contains post-termination restrictions
4. Visa/Immigration Status: Include for expatriate employees regarding cancellation of residence visa and related procedures
5. Medical Insurance: Include details about the termination of medical insurance coverage if applicable
6. Acknowledgment Section: Include when hand-delivered to obtain employee's signature confirming receipt
1. Attendance Records: Detailed record of unauthorized absences and any approved leaves
2. Previous Warning Letters: Copies of any previous warnings issued regarding attendance
3. Final Settlement Calculation: Detailed breakdown of final payment including salary, gratuity, and any deductions
4. Company Property Checklist: List of company items to be returned by the employee
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Construction
Healthcare
Hospitality
Manufacturing
Oil and Gas
Real Estate
Retail
Technology
Transportation and Logistics
Education
Professional Services
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Operations Management
General Management
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employee Relations Manager
HR Business Partner
Compliance Officer
Department Manager
Line Manager
Operations Manager
General Manager
Chief Human Resources Officer
Legal Director
Personnel Manager
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