The Reference Confirmation Letter is a crucial document in Danish employment practices, typically issued when a former employee requires formal verification of their previous employment. This document type is governed by Danish employment law and must comply with both the Danish Data Protection Act and GDPR requirements. The Reference Confirmation Letter serves multiple purposes: it provides verification of employment history, confirms job responsibilities and professional conduct, and can be used for various purposes including job applications, visa processes, or banking requirements. The document should be factual, objective, and avoid any potentially discriminatory or subjective statements. It's commonly requested by potential employers, immigration authorities, or financial institutions, and must be written on company letterhead with appropriate authorization from the issuing organization.
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Key Requirements PROMPT example:
Reference Confirmation Letter
I need a Reference Confirmation Letter for our former senior software developer who worked with us from March 2020 to January 2025, specifically highlighting their technical achievements and project leadership for their visa application to Canada.
1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Name and address of the recipient requesting the reference
3. Subject Line: Clear indication that this is a reference confirmation for [Employee Name]
4. Opening Statement: Confirmation of the purpose of the letter and the relationship with the former employee
5. Employment Details: Dates of employment, position(s) held, and department/location
6. Job Responsibilities: Brief overview of main duties and responsibilities
7. Professional Conduct: Statement about reliability, punctuality, and general conduct
8. Closing Statement: Standard closing confirming willingness to provide additional information if needed
9. Signature Block: Name, position, and contact information of the reference provider
1. Performance Highlights: Specific achievements or contributions, included when particularly relevant or requested
2. Reason for Departure: Brief explanation of why the employee left, only if appropriate and agreed with the employee
3. Technical Skills: Specific technical competencies and qualifications, included for technical roles
4. Team Leadership: Information about team management experience, included for former managers/supervisors
5. Professional Development: Training completed or certifications earned during employment, if relevant
1. Employment History Detail: Detailed list of positions held and dates if the employee had multiple roles
2. Project Summary: List of key projects worked on, if relevant and requested
3. Training Certificates: Copies of relevant training certificates or qualifications earned during employment
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