The Authorization Letter For Hotel Check In is a crucial document in Indonesian hospitality and business practices, designed to facilitate accommodation arrangements when the primary guest cannot personally complete the check-in process. This document becomes necessary in various scenarios, such as business travel arrangements, group bookings, or when travel agents handle check-in procedures. Governed by Indonesian tourism regulations and civil law, particularly Law No. 10 of 2009 and relevant ministerial regulations, it must contain specific elements including clear identification of both parties, explicit authorization statements, and validity period. The letter serves as a legal instrument that hotels can rely upon to allow proxy check-ins while maintaining compliance with local regulations regarding guest registration and security protocols.
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1. Letter Date and Location: Current date and place where the letter is being written
2. Authorizing Party Details: Full name, address, contact information, and identification details (ID/passport number) of the person giving authorization
3. Authorized Party Details: Full name, address, contact information, and identification details (ID/passport number) of the person being authorized to check in
4. Hotel Information: Complete details of the hotel including name, address, and booking reference number if applicable
5. Authorization Statement: Clear statement of authorization granted for hotel check-in and related activities
6. Duration of Stay: Specific dates for which the authorization is valid
7. Payment Authorization: Details regarding payment arrangements and any financial authorizations
8. Signature Block: Space for authorizing party's signature, name, and date
1. Special Requirements: Any specific requirements or preferences for the room or stay, used when there are particular needs to be communicated
2. Emergency Contact: Additional emergency contact information, recommended when the authorizing party cannot be reached
3. Travel Purpose: Statement of travel purpose, particularly useful for business trips or when required by hotel policy
4. Additional Guests: Information about other guests who may be staying in the room, used when multiple occupants are expected
5. Language Declaration: Statement that the authorized person understands the contents of the letter, particularly useful for international travelers
1. Copy of Authorizing Party's ID: Attached photocopy or scan of the authorizing party's valid government-issued ID or passport
2. Copy of Authorized Party's ID: Attached photocopy or scan of the authorized party's valid government-issued ID or passport
3. Hotel Booking Confirmation: Copy of hotel booking confirmation or reservation details
4. Payment Details: If applicable, copy of credit card authorization form or payment arrangements
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