The Employee Deduction Form is a mandatory document under Indonesian employment law when implementing any non-statutory deductions from employee salaries. This document is required whenever an employer needs to make deductions beyond those mandated by law (such as tax and social security), including deductions for employee benefits, loan repayments, or other agreed-upon purposes. The form must comply with Law No. 13 of 2003 on Manpower and related regulations, which set strict parameters around permissible salary deductions. It serves as evidence of employee consent and helps prevent future disputes by clearly documenting the terms of the deduction arrangement. The document is particularly important in Indonesia's complex regulatory environment, where proper documentation of employment-related transactions is essential for both compliance and risk management.
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1. Employee Information: Basic details of the employee including full name, employee ID, position, and department
2. Employer Information: Company name, registration number, and address
3. Authorization Statement: Clear statement that the employee authorizes the employer to make the specified deductions
4. Deduction Details: Specific information about the type, amount, and frequency of deductions
5. Duration of Deductions: Period for which the deductions will apply, including start date and end date if applicable
6. Legal Compliance Statement: Statement confirming that deductions comply with Indonesian labor laws and regulations
7. Declaration: Employee acknowledgment of understanding and voluntary agreement to the deductions
1. Modification Terms: Terms regarding how the deduction arrangement can be modified, used when deductions might need future adjustment
2. Cancellation Process: Process for canceling or stopping deductions, included when deductions are not mandatory by law
3. Special Conditions: Any special circumstances or conditions affecting the deductions, used for complex deduction arrangements
4. Dispute Resolution: Process for resolving disputes about deductions, included in cases of significant or long-term deduction arrangements
5. Benefits Statement: Description of benefits received in exchange for deductions, included when deductions are linked to specific benefits
1. Schedule A - Deduction Calculation: Detailed breakdown of how deductions are calculated, including any formulas or rates
2. Schedule B - Payment Schedule: Timeline of when deductions will be made and how they align with salary payments
3. Appendix 1 - Supporting Documents: List of any required supporting documents (e.g., loan agreements, benefit program details)
4. Appendix 2 - Regulatory References: References to relevant Indonesian labor laws and regulations governing the deductions
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