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Employee Consent Form for Philippines

Employee Consent Form Template for Philippines

A comprehensive consent form designed for use in Philippine employment relationships, compliant with the Data Privacy Act of 2012 and relevant labor laws. This document serves as a formal agreement between an employer and employee regarding the collection, processing, and use of personal data in the employment context. It includes detailed provisions for data protection, processing activities, employee rights, and consent withdrawal procedures, while ensuring compliance with Philippine privacy regulations and employment standards.

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What is a Employee Consent Form?

The Employee Consent Form is a crucial document required under Philippine law, particularly in light of the Data Privacy Act of 2012 (RA 10173) and related employment regulations. This document should be used at the commencement of employment or when implementing new data processing activities that require explicit employee consent. The form typically covers various aspects of data processing, including collection, storage, use, and transfer of personal information in the employment context. It is designed to protect both the employer's interests and employee's rights while ensuring compliance with Philippine privacy laws and labor regulations. The document is particularly important for companies operating in the Philippines or handling Philippine employee data, as it helps demonstrate compliance with local data protection requirements and employment standards.

What sections should be included in a Employee Consent Form?

1. Employee Information: Section identifying the employee including full name, employee ID, position, and department

2. Employer Information: Details of the company/employer including registered name, address, and contact information

3. Purpose of Consent: Clear explanation of why the consent is being sought and how the information or rights being consented to will be used

4. Scope of Consent: Detailed description of what specific activities, data processing, or rights are being consented to

5. Data Processing Activities: Specific description of how personal information will be collected, processed, stored, and shared

6. Employee Rights: Explanation of the employee's rights regarding their consent, including the right to withdraw consent and the process for doing so

7. Duration of Consent: Specification of how long the consent will remain valid

8. Declaration: Statement confirming that the employee has read, understood, and freely gives their consent

9. Signatures: Space for employee signature, date, and witness signatures if required

What sections are optional to include in a Employee Consent Form?

1. Third Party Disclosures: Section detailing any third parties who may receive or process the employee's information, used when data will be shared with external parties

2. International Data Transfers: Details of any international transfer of personal data, included when employee data may be processed or stored outside the Philippines

3. Special Categories of Data: Specific consent for processing sensitive personal information such as health data or biometric information, included when such data is being collected

4. Photography and Media Consent: Specific consent for use of employee's image or recordings, included when multimedia content of employees may be used

5. Electronic Communications Monitoring: Consent for monitoring work communications and device usage, included when workplace surveillance is implemented

What schedules should be included in a Employee Consent Form?

1. Schedule A - Types of Personal Data: Detailed list of all personal data that will be collected and processed

2. Schedule B - Data Processing Activities: Comprehensive breakdown of all data processing activities and their purposes

3. Schedule C - Third Party Recipients: List of all third parties who may receive or process the employee's data

4. Appendix 1 - Privacy Policy: Company's privacy policy or relevant excerpts relating to employee data

5. Appendix 2 - Withdrawal Form: Template form for withdrawing consent for specific processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Business Process Outsourcing

Telecommunications

Construction

Hospitality

Professional Services

Transportation and Logistics

Media and Entertainment

Energy and Utilities

Relevant Teams

Human Resources

Legal

Compliance

Data Protection

Employee Relations

Corporate Governance

Risk Management

Administration

Relevant Roles

Human Resources Manager

HR Director

Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

HR Administrator

Recruitment Manager

Employee Relations Manager

HR Business Partner

Legal Manager

Corporate Secretary

HR Operations Manager

Chief Human Resources Officer

Personnel Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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