The Application For Annual Leave Letter is a fundamental document in Austrian employment relationships, required whenever an employee wishes to utilize their statutory annual leave entitlement. Under Austrian law, particularly the Urlaubsgesetz, employees are entitled to a minimum of 5 weeks (25 working days) of paid annual leave per year, increasing to 6 weeks after 25 years of service. This document serves as the formal mechanism for requesting such leave, creating a clear paper trail for both employer and employee. The letter must include specific details such as the exact leave period, return date, and work handover arrangements. It plays a crucial role in workforce planning and ensures compliance with Austrian labor regulations regarding leave documentation and approval processes.
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1. Personal Information Header: Employee's full name, employee ID number, department, and position
2. Date and Location: Current date and place of writing
3. Recipient Details: Supervisor's/HR manager's name, title, and department
4. Subject Line: Clear indication that this is an annual leave application
5. Leave Period Details: Specific dates for the leave period, including first and last day of absence
6. Return to Work Date: Clear statement of when the employee will return to work
7. Handover Information: Brief statement about work handover arrangements or coverage during absence
8. Contact Information: Emergency contact details during the leave period
9. Signature Block: Employee's signature, printed name, and date
1. Leave Balance Statement: Current annual leave balance and remaining days after this request - include when company policy requires this information
2. Alternative Contact Person: Details of colleague(s) who will handle urgent matters - include for key positions or extended absence
3. Travel Information: Brief description of travel plans if required by company policy, especially for international travel
4. Prior Approvals Reference: Reference to any preliminary discussions or verbal agreements - include when prior verbal approval was obtained
5. Special Circumstances: Any special circumstances or arrangements that need to be noted - include when requesting unusual arrangements
1. Handover Document: Detailed list of ongoing projects and responsibilities (if required for longer absences or key positions)
2. Leave Calendar Printout: Current department leave calendar showing other team members' scheduled absences (if required by company policy)
3. Medical Certificate: If the leave is connected to medical treatment or spa stays covered under Austrian health regulations
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