The Media Permission Form is a critical legal document used in the Philippines when organizations need to obtain formal consent for capturing and using an individual's image, voice, or likeness in various media formats. This document is essential for compliance with the Philippine Data Privacy Act of 2012, the Intellectual Property Code, and other relevant local legislation. It's commonly used by businesses, educational institutions, media companies, and other organizations that need to create and use media content featuring individuals. The form typically includes detailed permissions for specific types of media usage, duration of use, territorial scope, and data protection commitments. It's particularly important in today's digital age where content can be distributed across multiple platforms and jurisdictions, requiring clear documentation of granted permissions and usage rights.
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1. Parties: Identification of the person/entity granting permission and the organization/entity receiving the permission
2. Background: Brief context about the purpose of the media permission and the relationship between parties
3. Definitions: Clear definitions of key terms like 'Media Content', 'Usage Rights', 'Territory', etc.
4. Grant of Permission: Explicit permission statement for capturing, storing, and using media content
5. Scope of Use: Detailed description of how the media content may be used, including platforms and contexts
6. Duration: Time period for which the permission is granted
7. Privacy and Data Protection: Acknowledgment of data privacy rights and compliance with the Data Privacy Act
8. Representations and Warranties: Statements confirming the grantor's right to give permission and understanding of usage
9. Execution: Signature blocks and execution details
1. Compensation: Include when there is payment or consideration for the media usage
2. Parental/Guardian Consent: Required when the subject is a minor or legally incompetent person
3. Territory Restrictions: Include when usage is limited to specific geographic areas
4. Revocation Rights: Include when the grantor has the right to withdraw permission under certain conditions
5. Intellectual Property Rights: Include when specific IP rights need to be addressed beyond basic usage rights
6. Confidentiality: Include when certain aspects of the media or its usage need to remain confidential
1. Schedule A - Description of Media Content: Detailed description or list of specific media content covered by the permission
2. Schedule B - Approved Usage Formats: List of specific formats, platforms, and contexts where media may be used
3. Schedule C - Restricted Uses: List of specifically prohibited uses or limitations on media usage
4. Appendix 1 - Sample Media: Examples or thumbnails of the media content when available
5. Appendix 2 - Parent/Guardian Documentation: Copies of documentation proving authority to grant permission for minors when applicable
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