The Consent Letter For Field Trip is a crucial document used by educational institutions in Indonesia to secure formal authorization from parents or legal guardians for students to participate in off-campus educational activities. This document is mandated by Indonesian education regulations and child protection laws, serving as both a legal safeguard and an information tool. It is typically used when schools organize educational excursions, study tours, or any activities conducted outside the school premises. The letter must comply with Law No. 20 of 2003 on the National Education System and related ministerial regulations governing extracurricular activities. It includes detailed information about the trip, safety protocols, supervision arrangements, and emergency procedures, while also addressing liability considerations and parental rights under Indonesian law.
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1. School Information: Official letterhead with school name, address, and contact details
2. Date and Reference Number: Document date and school's reference number for the field trip
3. Parent/Guardian Details: Full name and contact information of the parent/guardian
4. Student Details: Full name, class, and student ID number
5. Trip Details: Destination, date, time, purpose, and educational objectives of the field trip
6. Transportation and Logistics: Details of travel arrangements, accommodation if applicable, and schedule
7. Supervision Information: Names and contacts of teachers/staff responsible for supervision
8. Safety Measures: Overview of safety protocols and emergency procedures
9. Cost Information: Breakdown of any costs and payment requirements
10. Consent Declaration: Formal statement of consent with space for signature and date
11. Emergency Contact: Space for parents to provide emergency contact information
1. Medical Information: Section for parents to disclose relevant medical conditions or requirements - include when trip involves physical activities or overnight stays
2. Special Dietary Requirements: Section for noting any dietary restrictions or allergies - include when meals are provided
3. Photography Consent: Additional consent for taking and using photographs - include when documentation is planned
4. Swimming Ability Declaration: Required when trip involves water-based activities
5. Insurance Information: Details of additional insurance coverage - include for high-risk activities or international trips
6. Alternative Activities: Information about arrangements for students not participating - include when trip occurs during school hours
1. Detailed Itinerary: Complete schedule of activities, locations, and timings
2. Packing List: Itemized list of required clothing, equipment, and supplies
3. School Policies: Relevant excerpts from school policies regarding field trips and student conduct
4. Risk Assessment: Summary of risk assessment and mitigation measures
5. Emergency Procedures: Detailed emergency protocols and contact information
6. Map and Venue Information: Maps, directions, and information about the venues to be visited
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Primary Education
Secondary Education
Private Education
International Education
Special Education
Religious Education
Vocational Education
Relevant Teams
Administration
Legal
Academic Affairs
Student Services
Risk Management
Operations
Education Programs
Student Activities
Safety and Compliance
Relevant Roles
School Principal
Vice Principal
Education Coordinator
Field Trip Coordinator
Administrative Officer
School Legal Officer
Head Teacher
Class Teacher
Activities Director
Safety Officer
Risk Management Officer
Student Affairs Manager
Education Program Manager
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